2013 AAVP Annual Meeting Details

The American Association of Veterinary Parasitologists
58th Annual Meeting
July 20-23, 2013, Chicago, IL, USA



Conference Information

Message from the Program Committee:

The American Association of Veterinary Parasitologists (AAVP) will hold the 58th Annual Meeting on July 20th - 23rd in Chicago, IL. The meeting promises to deliver a very exciting program and will bring together scientists from academia, industry, government as well as private practitioners. With the growing concerns around parasiticide resistance, the changing regulatory environment, and the launch of many new products for the control of pests and parasites there has never been a better time to attend this meeting.

The 2013 Program Chair, Dr. Dwight D. Bowman, and the Program Committee, Andrew Peregrine, Alan Marchiondo, Patrick Meeus, Bob Arther, Brian Herrin, and Melissa Beck are currently assembling the scientific program. The theme of this year‘s meeting is ―Now and Tomorrow‖. Special sessions will focus on approaches to the use of modern imaging methodologies to observe parasites, guidelines for future parasiticide development, and building through teamwork. This year will include the first of what we hope will be a long-term joint educational session of the American Association of Veterinary Parasitologists and the American Society of Parasitologists and will also include breakfast sessions to discuss the VICH guidelines for determining the efficacy of anthelmintics. As always the meeting will include the student sessions and competition, updates and recent work in veterinary parasitology as it relates to treating animals with parasites and the prevention of parasitic infections and infestations. Special lunchtime meetings are being developed for student interactions with established workers in different fields of parasitology and to allow the students to get to know each other and the other members of the Association. We will once again be hosting the Board Meeting of the American College of Veterinary Microbiologists (ACVM) that has now already offered its first board specialty examination in Parasitology, and also for the first time, we will offer a joint session with ACVM to strengthen our relationship with our new partner.

The program will include the plenary session of invited speakers and presentation of the AAVP-Merial Distinguished Veterinary Parasitologist Award on Saturday afternoon.

The program will include the plenary session of invited speakers and presentation of the AAVP-Merial Distinguished Veterinary Parasitologist Award on Saturday afternoon.

Students will have a series of excellent opportunities this year. There will be three student lunches: Saturday, prior to the opening session there will be a student Meet and Greet and a wet lab, a lunch meeting on Sunday for the election of student officers, and a lunch meeting on careers in parasitology to be held on Monday. There will also be the student presentation competition with presentations occurring on Sunday. There has also been an invitation from Zoetis to the students to visit their research facility in Kalamazoo, MI, the evening and day after the annual meeting in Chicago. There should be funds for 10 or so students to travel to Kalamazoo on Tuesday afternoon from Chicago, an evening meal and lodging (students will have to arrange their own travel back to Chicago if needed, or plan to leave directly from Kalamazoo).

There will again be a meeting of the committees on Sunday morning to go over the past year‘s actions, new proposals, and preparation for committee reports to the AAVP membership at the business meeting on Monday. Again, the committee chairs are: Archives, Dr. Nolan; Awards, Dr. Carithers, Constitution and Bylaws, Dr Davis; Education, Dr. Conboy; Finance, Dr. Moorhead; History, Dr. Roncali; Newsletter, Dr. Edmonds, Program, Dr. Peregrine; Publications-Internet, Dr. Qureshi; Outreach, Dr. Ballweber.

Socials will be held each evening sponsored by Bayer on Saturday night, Merial on Sunday night, and Elanco on Monday night. Novartis will also be hosting a special session on Sunday.

This year AAVP will also be presenting an AAVP Equine Fecal Diagnostic Stage Poster with images from the 8th edition of Veterinary Parasitology, and additional copies will be offered at the cost of $6.00 (+ shipping and handling).

The Program Committee now invites abstracts for oral presentations. The submission portal opens on April 19th, 2013 and closes on May 31st, 2013. The meeting of the AAVP is a very successful vehicle for the dissemination of the latest data and views on the biology and control of parasites of veterinary importance. We hope you will consider presenting a paper or simply joining us in Chicago this summer.

The Program Committee now invites abstracts for oral presentations with a submission deadline of May 31st, 2013.

The meeting of the AAVP is a very successful vehicle for the dissemination of the latest data and views on the biology and control of parasites of veterinary importance. We hope you will consider presenting a paper or simply join us in Chicago this summer.

Sincerely,

Dwight D. Bowman, Program Chair & President-Elect


General Meeting Information

Meeting Registration:

It is highly recommended you pre-register for the Chicago meeting. Final acceptance of an abstract will be dependent on pre-registration. You can register by clicking on the link below or submitting a paper copy of the pre-registration form to the Secretary/Treasurer with the registration fee no later than July 5, 2013. On-line payments can be completed by credit card (Visa, MasterCard or American Express). Mail-in registrations (form provided in the February 2013 Newsletter) can only be paid by check.

2013 Registration Fees:

  • Pre-registration: US $150.00 (general) / US $75.00 (student)]
  • Late registration (post July 5th) or on-site: US $200.00 (general) / US $100.00 (student)

The AAVP meeting registration fee supports the cost of running the meeting. Hotel reservations are separate and need to be booked directly with the hotel, as outlined below in the meeting location section.

AAVP annual membership dues are not included in this fee, and can be paid separately during the registration process. Also, the AAVP conference is separate and unrelated to the AVMA (American Veterinary Medical Association) conference held in Chicago at the same time. You will receive a confirmation of your pre-registration if received prior to June 19th. The Proceedings (with abstracts), meeting badge and other information will be distributed on-site. These items will not be mailed in advance of the meeting even if you pre-register. AAVP membership is not required for meeting registration, but highly encouraged. However, students must be AAVP members to apply for an AAVP student travel grant and compete in the AAVP student award competitions. A new AAVP member application form is provided here.

  • You can pay your registration fee online by clicking here.
  • You can download a mail-in registration form by clicking here.

Meeting Location and Hotel Reservations

Hotel Information:

The 2013 hotel venue is: The Westin Chicago River North, 320 N. Dearborn Street, Chicago, IL 60654, 312-744-1900.

chicago_westin

The Westin Chicago River North offers a full spectrum of services. The hotel is located on the Chicago River in the River North neighborhood. The River North neighborhood of Chicago is aptly named as it can be found straddling the Chicago River located just north 6 of Chicago's inner "Loop" and slightly west of the city's famed Michigan Avenue. This Chicago enclave is a chic, cultural hub brimming with art galleries, antique stores, boutiques, theaters and fantastic restaurants. You'll be able to find plenty of things to do when not listening to papers.

Click here to make reservations online. You can also make reservations by calling the Westin Chicago River North at any of these telephone numbers:

  • 312-744-1900 (Westin Chicago North River)
  • 888-627-8359 (Westin Chicago North River toll-free)
  • 800-228-3000 (Westin Global Reservations Center)

Inform the reservation agent that you are attending the AAVP conference. Conference rooms have been set aside and the hotel has offered a special room rate of $199.00 per night plus 16.4% taxes (extra person charge, $30 per night). Children under 18 years of age may stay for free in their parents' room using existing bedding. It is important for all meeting attendees to stay at this hotel in order to satisfy our room block commitment. Make your room reservations by June 19th, 2013. After that date the room block will be released, and the special conference reduced rate will expire.

Wi-Fi is included with the room even though it says otherwise on the hotel site when you follow the link. Yes, really, we have checked with the hotel, and this will be clearly understood by their staff when you check in.

Students looking for a room share should contact Brian Herrin, brian.h.herrin@gmail.com or Melissa Beck, m.beck@uleth.ca.

Local Transfers and Directions:

If coming by air, the GO Airport Express Shuttle is available for $24 to $29 one way (depending on the airport). The Blue Line train from O‘Hare Airport or Orange Line train from Midway Airport is handy alternatives and cost $2.25 one way. Click here for more information.

The CTA Blue Line provides service directly into O'Hare Airport. The fully-accessible O'Hare Station is situated in the lower level concourse, which connects Airline Terminals 1, 2 and 3, and is conveniently accessed from Terminal 5 by free, frequent airport shuttle trains. The Blue Line from O'Hare leaves every 7-12 minutes depending on the time of day. From O'Hare take Blue Line L train and get off at Clark /Lake stop, an approximately 30-40 minute ride depending on the time of day. From Clark/Lake L stop walk to 320 Dearborn St., a 0.2 miles walk. Click here for more information.

For Midway, Orange Line train service operates from Midway (on the southwest side of Chicago) to downtown via elevated tracks. The normal travel time to downtown from Midway is 20-25 minutes. Service operates all day, every day, except during overnight hours (roughly 1am to 4am) or after 11pm on Sundays. The fully-accessible Midway station is situated just east of the airport terminal building and is connected to the airport via an enclosed walkway. Follow the signs to "CTA Trains" or "Trains to City" from the airport. An orange line painted on the ground will guide you there. Take the Clark/Lake exit and walk to 320 Dearborn St, a 0.2 mile walk. Click here for more information.

If coming by car:

  • Coming from the North on I-90 (Kennedy): Take I-90 East and exit at Ohio Street which is one-way going east. Drive five (5) blocks to Clark Street. Turn right and drive four (4) blocks. The Westin Chicago River North is on the left just past Kinzie Street.
  • Coming from the South on I-94 (Dan Ryan): Take I-94 West and exit Ohio Street which is one-way going east. Drive five (5) blocks to Clark Street. Turn right and drive four (4) blocks. The Westin Chicago River North is on the left just past Kinzie Street.
  • Coming from the North on Lake Shore Drive: Take Lake Shore Drive South and exit on Grand Avenue going West. Drive nine (9) blocks to Clark Street and turn left. Drive three (3) blocks and The Westin Chicago River North is on the left just past Kinzie Street.
  • Coming from the South on Lake Shore Drive: Take Lake Shore Drive North and exit on Grand Avenue going West. Drive nine (9) blocks to Clark Street and turn left. Drive three (3) blocks and The Westin Chicago River North is on the left just past Kinzie Street.
  • Coming from the South on I-55 (Stevenson): Take I-55 North to Lake Shore Drive. Take Lake Shore Drive (North) and exit on Grand Avenue going west. Drive nine (9) blocks to Clark Street and turn left. Drive three (3) blocks and The Westin Chicago River North is on the left just past Kinzie Street.
  • Coming from the West on I-290 (Eisenhower): Take I-290 East to Columbus Drive. Take Columbus Drive North to Grand Avenue. Turn left and drive six (6) blocks to Clark Street and turn.

For those who are registered for the AVMA meeting and want to move between the McCormick Place Convention Center and the AAVP hotel, you will be able to get close to the Westin Chicago River North, 320 N. Dearborn Street by using the Route 4 AVMA shuttle. There are four stops near our hotel at the Amalfi Hotel Chicago, 20 W. Kinzie; Hotel Sax Chicago on 333 N. Dearborn Street, Residence Inn Chicago, 410 N. Dearborn, Springhill Suites, 410 N. Dearborn.

For non-AVMA members who want to go to McCormick Place, to take the train follow directions (It is 9 miles away by foot). Walk south on Dearborn across the River and turn left on Randolph Street; walk to the Chicago- Millennium Station. Take the Metra Commuter Rail train (ME) which runs along the Lakeshore downtown south. Take the train south 4 exits to the McCormick Place Stop – and you are there. The flat rate is $2.75 each way, but there are various multi-ride plans. Click here for map and more information.

You can download all of the above direction information in PDF format by clicking here.


Scientific Program

Presentation Guidelines:

All presentations will be oral and will be given a 15 minute time slot. Plan to deliver your presentation in 12-13 minutes to allow time for questions. Please remember to summarize and repeat questions before responding so that the audience can clearly hear and understand.

Student presentations, if designated as such on the abstract submission, will be grouped together as much as possible to provide a lower pressure environment for presenting and to allow the judges of the student competition to attend all presentations without too many conflicts.

Audiovisual Support:

Electronic presentations on commonly-used portable media (memory stick/USB JumpDrive, CD) must be used. AAVP will provide equipment in each meeting room for projected computer presentations; there is no need to bring a personal laptop. Files must be placed on the computer prior to the start of your session. Sessions include several successive papers, so please plan to arrive before the entire session begins and not just before your presentation.

PowerPoint is the only software supported for electronic presentations. Other programs or the use of personal computer are at the discretion of the Program Chair. Slide (2 X 2) and overhead projectors are NOT available.

Scientific Program Schedule:

Saturday, July 20:

  • 8:00AM – 12:00PM: AAVP Executive Board/Committee Chairs Meeting
  • 12:00PM – 1:30PM: Student Chapter Report / Student Meet and Greet; Wet Lab
  • 1:00PM – 6:00PM: On-site Registration
  • 1:30PM – 4:00PM: Welcome and Plenary Session
  • 4:00PM – 5:00PM: AAVP-Merial Distinguished Veterinary Parasitologist Award
  • 6:00PM – 7:00PM: Bayer Sponsored Symposium
  • 7:00PM – 9:00PM: Bayer - Welcoming Reception

Sunday, July 21:

  • 7:00AM: VICH Guideline Discussion – Large Animal Group
  • 8:00AM – 6:00PM: On-site Registration
  • 8:00AM – 9:00AM: AAVP Committee Meetings
  • 9:00AM – 9:45AM: AAVP-ASP Joint Session
  • 10:00AM – 10:30AM: AAVP Merck Student Award Presentation
  • 10:30AM – 12:00PM: Student Presentations – Concurrent Oral Paper Sessions
  • 12:00PM – 1:00PM: Lunch (on your own)
  • 12:00PM – 1:00PM: AAVP Graduate Student Luncheon, Election
  • 1:00PM – 2:00PM: Novartis Sponsored Symposium
  • 2:00PM – 3:15PM: Student Presentations - Concurrent Oral Paper Sessions
  • 3:15PM – 5:00PM: Student Presentations – Concurrent Oral Paper Sessions
  • 6:00PM – 7:00PM: Merial Sponsored Symposium
  • 7:00PM – 9:00PM: Merial - Social Event

Monday, July 22:

  • 7:00AM: VICH Guideline discussion – Small Animal Group
  • 8:00AM – 12:00PM: On-site Registration
  • 8:00AM – 10:00AM: AAVP Business Meeting /Awards Ceremony
  • 10:30AM – 12:00PM: Concurrent Oral Paper Sessions
  • 12:00PM – 1:00PM: Lunch (on your own) / AAVP Student Lunch: Speed Dating - Careers in Parasitology
  • 1:00PM – 2:00PM: Scynexis Sponsored Symposium
  • 2:00PM – 3:15PM: Concurrent Oral Paper Sessions
  • 3:30PM – 5:15PM: Concurrent Oral Paper Sessions
  • 5:00PM – 6:00PM: ACVM Diplomat meeting
  • 6:00PM – 7:00PM: Elanco Sponsored Symposium
  • 7:00PM – 9:00PM: Elanco - Social Event

Tuesday July 23:

  • 8:00AM – 9:45AM: AAVP President's Symposium
  • 10:00AM – 11:00PM: ACVM-AAVP Joint Symposium

Awards and Travel Grants

AAVP Achievement Awards:

Information on the AAVP achievement awards can be found on the AAVP website and in the February 2013 AAVP Newsletter. Awards include the AAVP-Merial Distinguished Veterinary Parasitologist Award, the AAVP Distinguished Service Award, the AAVP- Merck Outstanding Graduate Student Award, and the AAVP-CAPC Graduate Student Award in Zoonotic Disease.

AAVP-Bayer Best Student Paper Presentation Awards:

The awards are given to two undergraduate/graduate students who compete successfully in the Student Presentation competition. All students who submit applications for the AAVP Young Investigator Travel Grants should indicate on the Annual Meeting web site if they wish to be part of the Best Student Presentation competition. Students who do not apply for a Young Investigator Travel Grant but wish to compete for the Best Student Presentation Awards should do likewise. At the time of abstract submission, all students should submit the Verification of Student Status form available on the Annual Meeting web site. Judges at the meeting will use the checklist available on the web site to help rate the presentations. The Awards Committee will offer two awards to students that present their own research. In 2013, the awards will be cash prizes of $500 and $300 sponsored by Bayer Animal Health. Click here to download the AAVP Student Presentation Award Check List.

AAVP Young Investigator Travel Grants (YITG):

The travel grants are competitive grants awarded to full-time DVM or undergraduate / graduate students enrolled in an accredited institution of higher learning and pursuing studies in veterinary parasitology. Deserving individuals who are within 3 years of their degree are also eligible for this award. Students must be an AAVP member in good standing as of the abstract submission deadline. Application for a Travel Grant, verification of student status (if applicable), and commitment of additional or matching funds from a sponsoring AAVP member (see Annual meeting web site for respective forms), and submission of an acceptable abstract, are needed for this award. Students applying for the travel grant are also eligible to compete for the Student Presentation Awards. However, the student who receives the AAVP- Merck Outstanding Graduate Student Award will receive reimbursement of travel expenses and therefore will not receive a Young Investigator Travel Grant. Click here to download the VP Verification of Student Status Form. Click here to download the Young Investigator Travel Grant Application Form.


Abstract Submission

Abstracts must follow the format outlined below and uploaded to our abstract submission website by May 31st, 2013. The submission portal allows you to submit your abstract and make changes until 11:00 PM on May 31st, so no need to wait until the last second to upload your abstract! If you have any questions do not hesitate to contact the Program Chair, Dwight Bowman at ddb3@cornell.edu. Also remember, final acceptance of your abstract is contingent on confirmation of receipt of the registration fee.

Click here to submit your abstract online.

Abstract Format:

Arial 11 pt font; 1.25 inch left and right margins; align text left (see example) Bold, lower case title followed by non-bold authors names (full first name, middle initial, last name) and institutional affiliations (Department, College/University or Company, City, State/Province (see example)) Indicate each author’s institutional affiliation with corresponding superscript numbers if more than one institution is involved in the project (see example) Indicate the presenting author with an asterisk (*) (see example) Insert a full line (hard return) between the institutions and the beginning of the body of the abstract (see example) Abstracts may not contain tables and are limited to 300 words (not including title, authors’ names, and institutions).

Example:

Experimental Cystoisospora canis (syn. Isospora canis) infections in beagles and mice.
Sheila M. Mitchell1*, Anne M. Zajac1, Sam Charles2, David S. Lindsay1. 1Department of Biomedical Sciences and Pathobiology, Virginia Tech, Blacksburg, VA, and 2Bayer HealthCare Animal Health, Shawnee Mission, KS.

Canine coccidiosis caused by Cystoisospora canis or members of the C. ohioensis complex can be a serious intestinal disease in young dogs. Much of the parasitology literature indicates that experimentally infected dogs are resistant to clinical coccidiosis ... (300 word maximum).


Student Opportunity: Zoetis Tour

Dates: Post conference July 23rd-24th

Ever wondered how new drugs and vaccines get discovered and developed? Ever wondered what veterinary parasitologist do in the pharmaceutical industry? How about a visit to Zoetis (the former animal health division of Pfizer) to find out. You will be able to visit the research and animal facilities, learn about the drug and vaccine discovery process and ask questions of scientists, parasitologists or other about their careers and daily work.

Students interesting in taking part in this opportunity should contact the acting AAVP students representatives: