The American Association of Veterinary Parasitologists (AAVP)
62nd Annual Meeting
July 22-25, 2017, Indianapolis, IN, USA
Message from the Program Committee
The American Association of Veterinary Parasitologists (AAVP) will hold the 62nd Annual Meeting on July 22th - 25th in Indianapolis, IN. The meeting promises to deliver a varied, exciting, program that will bring together scientists from academia, industry, government as well as private practitioners. With the growing concerns around parasiticide resistance, vectors and vector-borne diseases, the changing regulatory environment, and the launch of many new products for the control of parasites, there has never been a better time to attend this meeting.
The 2017 Program Chair, Dante Zarlenga, and the Program Committee, Tim Geary, John Gilleard, Ray Kaplan, Doug Carithers, Jesica Jacobs, Jessica Rodriguez, and Al Marchiondo are currently assembling an excellent scientific program. The theme of this year’s meeting is “Veterinary Parasitology; The Climate is Changing”. In the literal sense, the plenary talks will focus on the effects of climate change on our abilities to study parasites of veterinary significance; in the metaphorical sense, the talks in the Presidents Symposium will show that the climate is right for a change in the way we study parasites. Thus, in the plenary session on the Saturday, Drs. Eric Hoberg and Isabella Cattadori will discuss climate change, global warming and how this can alter the landscape of veterinary parasitology. In the President’s Symposium on the Tuesday, Drs. James Lok and Bruce Rosa will discuss the CRISPR/CAS 9 gene editing system and the use of genomics, proteomics and data mining, respectively, as state-of-the-art technologies that may get us a step closer to understanding and controlling parasite-driven diseases.
As has been the long practice of the AAVP, the 62nd Annual Meeting will include student presentations and a student competition. Following the system established at the 2015 annual meeting in Boston, we will again integrate all student papers into the topical session that is most appropriate. While this has and continues to present some logistical challenges for the competition and the judging, it reinforces our deep belief that the student’s research should be presented along that of other members. The program will also include presentations by recipients of the AAVP- Boehringer Ingelheim Distinguished Veterinary Parasitologist Award, and the AAVP-Merck Outstanding Graduate Student Award. Additionally, the society will present The Distinguished Service Award to William C. “Bill” Campbell; the 2015 Nobel Prize winner in Physiology or Medicine.
As in the past, a series of excellent events are planned for the students. Special lunchtime meetings are being developed to promote student interactions with established workers in different fields of parasitology and to enhance student:student interactions. On Saturday, prior to the opening session, there will be a student meet and greet; on Sunday, student officers will be elected; and on Monday, a lunch meeting will focus on careers in parasitology. Efforts are in the works for a post-meeting educational and informational gathering of the students; though plans have not yet been finalized.
Sunday morning will begin with an early breakfast for old and new members of the many AAVP committees to review the past year’s progress, entertain new proposals, and prepare committee reports to be presented to the AAVP membership at the business meeting on Monday. As a reminder, the committee chairs are: Archives, Tom Nolan; Awards, Lindsey Starkey, Constitution and Bylaws, Adrian Wolstenholme; Education, Antoinette Marsh; Finance, Andy Moorhead; History, Al Marchiondo; Newsletter, Frank Hurtig; Program, Dan Zarlenga; Electronic Media, Meriam Saleh; Publications/Outreach/Research, Andy DeRosa; Nominations, Ann Donoghue; Ad Hoc List Serv Manager, Bert Stromberg.
Socials will be held each evening sponsored by Bayer on Saturday night, Boehringer Ingelheim on Sunday night, and Elanco on Monday night.
Updates to the program, as it continues to develop, can be found at the AAVP web site. Please note that the final program for the conference will be posted on the AAVP web site, and in the Summer Issue of the Newsletter.
The Program Committee now invites abstracts for oral presentations with a submission deadline of May 8th, 2017. The meeting of the AAVP is a very successful vehicle for the dissemination of the latest data and views on the biology and control of parasites of veterinary importance. It is also an excellent networking opportunity. We hope you will consider presenting a paper or simply joining us in Indianapolis this summer.
Dante Zarlenga, Program Chair and President-Elect
General Meeting Information
It is highly recommended you pre-register for the Indianapolis meeting. Final acceptance of abstracts will be dependent on having received a completed registration by June 6, 2017. You can register online by clicking here, or submitting a paper copy of the registration form to the Secretary/Treasurer, Dr. Doug Carithers (doug.carithers@Merial.com) with the registration fee no later than June 6, 2017. On-line payments can be completed by credit card (Visa, MasterCard or American Express). Mail-in registrations (form provided at https://www.aavp.org/aavp-membership-options/) can only be paid by check.
2017 registration fees::
- Early Bird registration (deadline June 6, 2017): US $350.00 (general)
- Late registration (post June 6, 2017) or on-site: US $400.00 (general) / US
- Early Bird registration (deadline June 6, 2017): US $275.00 (general) / US $75.00 (student)
- Late registration (post June 6, 2017) or on-site: US $325.00 (general) / US $150.00 (student)
The AAVP meeting registration fee supports the cost of running the meeting. Hotel reservations are separate and need to be booked directly with the hotel either on line or by phone as outlined below in the “Meeting Location” section. Only members of the AAVP and fully-registered non-members will be allowed to attend the scientific sessions (guests can only attend sponsored sessions). AAVP annual membership dues are not included in the meeting registration fee, but can be paid separately during the registration process; membership will only be good through the calendar year, 2017. Also, the AAVP conference is separate and unrelated to the AVMA (American Veterinary Medical Association) conference held concurrently in Indianapolis, IN. You will receive a confirmation of your pre-registration if received prior to June 6th. A proceedings book with abstracts, meeting badge and other information will be available for you on-site. These items will not be mailed in advance of the meeting even if you pre-register. Students must be AAVP members to apply for an AAVP student travel grant and compete in the AAVP student award competitions. A new AAVP member application form is provided on the AAVP website https://www.aavp.org/aavp-membership-options/.
- Abstract submission deadline: May 8th, 2017
- Early Bird registration deadline: June 6th, 2017
The 2017 hotel venue is: Sheraton Indianapolis City Centre, 31 W. Ohio Street, Indianapolis, IN 46204, Telephone: 317-635-2000
The Sheraton Indianapolis City Centre is located in Downtown Indianapolis central business and entertainment district. It is about a 13 minute walk from the Convention Center and near the Circle Centre Mall. You'll be able to find plenty of things to do when not listening to papers! Complimentary Wifi access is available in all guest rooms and meeting rooms. Service dogs are welcome (call with questions 317-635-2000). Self-parking is available at the hotel at a cost of $25 per day, $34 daily for valet. Please note that The Sheraton does not have its own airport shuttle. Public shuttle service is available to and from the Indianapolis International Airport courtesy of Go Express Travel 'Go Green Line'. The shuttle, which picks up and drops off in front of the hotel, operates every 30 minutes from 8:00am to 11:00pm daily. A $10.00 charge each way does apply to shuttle service; cash & major credit cards are accepted. For additional information, visit the Go Green Line website (http://www.bloomingtonshuttle.com/indy_express).
To make your hotel reservation you can:
- Access the AAVP hotel reservation link at https://www.starwoodmeeting.com/StarGroupsWeb/res?id=1703178706&key=2781897A. There you will be able to book and hold your reservation with a credit card.
- Call The Sheraton Indianapolis City Centre Hotel, 31 W. Ohio Street, Indianapolis, IN 46204 at 1-888-627-8186 (US/Canada Toll free number) or +1-317-635-2000 (International number). Inform the reservation agent that you are attending the AAVP 2017 Annual Conference and have a credit card ready to guarantee the reservation.
Conference rooms have been set aside and the hotel has offered a special room rate of $159.00 (Single/Dbl), $169 (Triple), $179 (Quad occupancy) + tax. This includes complimentary regular speed Wifi access within guest rooms. Children under 18 years of age may stay for free in their parents' room. It is important for all meeting attendees to stay at this hotel in order to satisfy our room block commitment. Make your room reservations by June 29th, 2017. After that date, the unreserved room block will be released, and the special conference reduced rate will expire. Note: should you choose to arrive at the Hotel earlier and/or depart later than the conference dates, you will be subject to non-contract room rates before and/or after the conference. Making these types of reservations cannot be done electronically. You must phone the hotel and make reservations for your entire stay. You will receive the contracted rate during the meeting dates.
- Early Bird hotel special room rate available until June 29th, 2017
The 2017 program continues with many of the previous approaches which we believe will enhance an already fun and informative veterinary parasitology meeting. Attendees beware: given there are no less than 150 paid registrants, it is a physical impossibility to accommodate the temperature wishes of each. This has been and continues to be a key complaint in the annual reviews of the meeting. Last year there were nearly as many complaints for “too cold” as there were for “too warm.” To enjoy the event, the smart play is to “layer up” and bring outerwear that can be easily removed.
Immediately following the President's opening remarks on Saturday afternoon, the plenary session will open with a symposium on Climate change. This will culminate with the presentation of “The Distinguished Service Award” to William C. Campbell who will regale us with one of his many thought provoking and pleasurable talks.
Following the plenary session and ensuing coffee break, presentations will be made by this year’s recipient of the AAVP- Boehringer Ingelheim Distinguished Veterinary Parasitologist Award and the winner of the 2017 AAVP-Merck Outstanding Graduate Student Award. The day’s activities will culminate with a symposium sponsored by Bayer and the Bayer Social.
Sunday morning begins with meetings of the AAVP committees; breakfast will be provided. The scientific sessions will begin mid-morning at the completion of the committee meetings. The day will conclude with a symposium by Boehringer Ingelheim and the Boehringer Ingelheim Social.
Monday morning will begin with scientific presentations followed by the AAVP Business Meeting and Awards Ceremony in the second half of the morning. Thereafter, scientific presentations will continue for the rest of the day. This will be followed by a meeting of the ACVM Parasitology Diplomats. The day’s festivities will come to a close with the Elanco symposium and Elanco Social.
Tuesday morning starts with the President’s Symposium, and will focus on state-of-the-art approaches to studying parasites. The morning will conclude with a session devoted to AAVP-ACVM Parasite Case Discussions.
Throughout the meeting there will be plenty of opportunities for you to share and to learn about results of research from a variety of veterinary parasitology laboratories. And, of course, there are the outstanding social events! A preliminary schedule of events is listed below:
Saturday, July 22
8:00 AM – 12:00 PM: AAVP Executive Board/Committee Chairs Meeting
12:00 PM – 1:30 PM: Student Chapter Report / Student Meet & Greet
12:00 PM – 6:00 PM: On-site Registration
2:00 PM – 4:30 PM: Welcome and Plenary Session
5:00 PM – 6:30 PM: AAVP-Boehringer Ingelheim Distinguished Veterinary Parasitologist Award and AAVP-Merck (Outstanding Graduate Student Award)
6:30 PM – 9:30 PM: Bayer Event - Welcoming Reception
Sunday, July 23
7:00 AM – 8:30 AM: AAVP Committee Meetings (with breakfast)
8:30 AM – 6:00 PM: On-site Registration
8:30 AM – 10:00 AM: Concurrent Oral Paper Sessions
10:30 AM – 12:00 PM: Concurrent Oral Paper Sessions
12:00 PM – 1:00 PM: Lunch on your own / AAVP Graduate Student Luncheon & Elections
1:30 PM – 3:00 PM: Concurrent Oral Paper Sessions
3:30 PM – 5:00 PM: Concurrent Oral Paper Sessions
6:30 PM – 9:30 PM: Boehringer Ingelheim Event
Monday, July 24
8:00 AM – 12:00 PM: On-site Registration
8:30 AM – 10:00 PM: Concurrent Oral Paper Sessions
10:30 AM – 12:00 PM: AAVP Business Meeting /Awards Ceremony
12:00 PM – 1:00 PM: Lunch on your own / AAVP Student Lunch: Careers in Parasitology
1:00 PM – 3:00 PM: Concurrent Oral Paper Sessions
3:30 PM – 5:00 PM: Concurrent Oral Paper Sessions
5:15 PM – 6:15 PM: ACVM Diplomat meeting
6:30 PM – 9:30 PM: Elanco Event
Tuesday July 25
8:30 AM – 10:00 AM: AAVP President's Symposium
10:30 AM – 12:00 PM: AAVP-ACVM Parasite Case Discussions
Please note: the conference program is still in development. The final program will be posted on this website on June 26, 2017.
All oral presentations will be given a 15-minute time slot. Plan to deliver your presentation in 12-13 minutes to allow time for questions. Please remember to summarize and repeat questions before responding so that the audience can clearly hear and understand. Audience microphones will not be available this year so repeating the question is imperative. Monitors will not be on the podiums this year.
Student presentations will be grouped together as much as possible to provide a low pressure environment for presenting and to allow the judges of the student competition to attend all presentations with minimal conflicts. A speaker ready room will not be available. Use good judgement in the selection of colors, fonts and image size. If you must preface a slide with “…You probably can’t see this…” or “…This may be hard to see …” then it should not be in your presentation. Expect that room lights will be on at least midway in the meeting room.
As in the past several years, a “green…yellow…red” light system will be placed on each podium to provide speakers with notices of the time remaining for their talk. When the light turns red, the microphone and slides will be turned off. Seems cruel, but it has been a remarkable asset to keeping the sessions on time.
Electronic presentations on commonly-used portable media (memory stick/USB JumpDrive, CD) must be used. AAVP will provide equipment in each meeting room for projected computer presentations; there is no need to bring a personal laptop. Files must be placed in the appropriate computer desktop folder and in the designated session prior to the start of your session. Sufficient time (30 minutes) is provided between sessions that include successive papers to accomplish this task. Please plan to load and, if time permits, quickly view your presentation during this time. Do not plan to load your talk when you reach the podium to present.
PowerPoint is the only software supported for electronic presentations. Other programs or the use of personal computers are at the discretion of the Program Chair. Slides (2 X 2) and overhead projectors will NOT be available.
AAVP has a new abstract submission system for 2017 called CATALYST, so credentials and login information used in 2016 will not be recognized. A new Registration is required and can be performed when ‘Creating a Submission.
Creating a submission:
- Click on the link below to create a submission:https://catalyst.omnipress.com/#collection/106/submission
- Click on the “Register” tab.
- Enter your email address, password and confirm password. Click the “Sign up” button(an email will be sent to you).
- Click on the turquoise button in your email labeled, “Confirm Account.”
- You will receive an email to ‘now log in.’
- Once logged in, a turquoise box will pop up at the top of your screen indicating you have created a submission.
- Read the Information tab.
- Complete all the required fields on all the tabs.
- Click “Save,” on the bottom right of your screen after you complete each tab.
- Click on the “Publish” button on the bottom right of your screen when you are ready to submit your abstract.
- You will immediately receive a confirmation email that your submission was successful. If unsuccessful, click "Support" at the top of the site (or “Site Support” for sign in issues) to submit a ‘support ticket.’
As in previous years, the word limit for abstract text (excluding author names and addresses) is 300. Abstracts may not contain tables. Abstracts should not be hypothetical in nature and should contain reference to real data. The submission portal allows you to submit an abstract and make changes until 11:00 PM on May 8th, so no need to wait until the last second to upload your abstract! You will likely find it easiest to compose your abstract in a Word file then, once finalized, transfer (cut-and-paste) the title and abstract to the appropriate text boxes. Presenters will be notified before the early registration deadline (June 6th) as to whether or not their abstracts have been accepted.
If you have any questions, please do not hesitate to contact the Program Chair, Dan Zarlenga at firstname.lastname@example.org or 301-504-8754. Likewise, within the abstract submission web site, contact “Support” (top right of screen) for assistance.
Please remember, final acceptance of your abstract is contingent upon confirmation of receipt of the registration fee by June 6th.
If you wish to apply for a Young Investigator Travel Grant, the required forms are posted here and are also available when you enter your abstract information. Final submission of your abstract will take place after you have uploaded the required forms on the abstract submission web site. If you have any questions, please contact Jesica Jacobs (email@example.com ) or Jessica Rodriguez (firstname.lastname@example.org ).
- Abstract submission web site opens: March 20th, 2017
- Abstract submission web site closes: May 8th, 2017
- Registration deadline for authors: June 6th, 2017
Awards and Travel Grants
AAVP Achievement Awards
Information on the AAVP achievement awards can be found on the AAVP website and in the Spring 2017 AAVP Newsletter. Awards include the AAVP- Boehringer Ingelheim Distinguished Veterinary Parasitologist Award, the AAVP Distinguished Service Award, the AAVP-Merck Outstanding Graduate Student Award, and the AAVP-CAPC Graduate Student Award in Zoonotic Disease
AAVP-Bayer Best Student Paper Presentation Awards
The awards are given to two undergraduate/graduate students who compete successfully in the Student Presentation competition. All students who submit applications for the AAVP Young Investigator Travel Grants should indicate on the Annual Meeting web site if they wish to be part of the Best Student Presentation competition. Students who do not apply for a Young Investigator Travel Grant but wish to compete for the Best Student Presentation Awards should do likewise. At the time of abstract submission, all students should submit the Verification of Student Status form available on the Annual Meeting web site. Judges at the meeting will use the checklist available below to help rate the presentations. The Awards Committee will offer two awards to students that present their own research. In 2017, the first and second place awards will be cash prizes sponsored by Bayer Animal Health; likewise, first and second place poster awards will be cash prizes sponsored by Elanco.
AAVP Young Investigator Travel Grants (YITG)
The travel grants are competitive grants awarded to full-time DVM or undergraduate / graduate students enrolled in an accredited institution of higher learning and pursuing studies in veterinary parasitology. Deserving individuals who are within three years of their degree are also eligible for this award. Students must be an AAVP member in good standing as of the abstract submission deadline. Application for a Travel Grant and submission of an acceptable abstract, are needed for this award. Students applying for the travel grant are also eligible to compete for the Student Presentation Awards. However, the student who receives the AAVP-Merck Outstanding Graduate Student Award will receive reimbursement of travel expenses and therefore will not receive a Young Investigator Travel Grant.
Summary of important dates
- March 20: Conference web site opens for submission of abstracts
- May 8: Deadline for submission of abstracts
- June 6: Deadline for payment of Early Bird Registration fee
- June 26: Conference program posted on AAVP web site and June Newsletter
- June 29: Deadline for payment of Early Bird hotel room rate at The Sheraton City Centre
- July 22-25: Conference in Indianapolis