2021 AAVP Annual Meeting
We are monitoring the COVID-19 situation very closely and are planning for each of three possible scenarios: 1) The pandemic is behind us with all restrictions lifted, enabling us to have the meeting similar to 2019 and prior; 2) We are forced to cancel outright and organize a virtual meeting like we did for the 2020 meeting; or 3) We can have the meeting in-person, but at a reduced capacity, using a hybrid virtual/in-person format.
While all the above scenarios remain possible at this point, the general expectation is that things will not go back to where they pre-2020, and that we will be finding ourselves in a “new normal”. In speaking with the intended meeting venue (the Downtown Hilton Hotel in Lexington, Kentucky) as well as our virtual partner (Omnipress), the resounding message is that hybrid meetings will become the new normal for future conferences. At the moment, we are still working through the details of how this would look like for the
AAVP conference, and will keep the AAVP membership informed as we get this defined.
We ask for your patience as we work through this situation. We will likely survey the membership to solicit suggestions and estimate the attendance for the meeting. Evidence of a reduced expected attendance would allow us to renegotiate the contract with the hotel if need be, avoiding financial penalties for not meeting the currently defined minimums. It is possible that we may have to repeat this survey as we approach the meeting. We apologize in advance for the inconvenience this may cause you, but hope for your help and assistance as we work through these challenges. Thus, it is imperative that you complete the surveys to help the AAVP stay financially stable during this transitional time.
Currently, our deadlines are as follows:
FEB 25, 2021: Open early bird hotel and meeting registration.
APR 15, 2021: Deadline for young investigator travel grant applications.
APR 15, 2021: Deadline for abstract submissions.
MAY 26, 2021: Early registration deadline, early bird hotel reservation deadline.
Student members are encouraged to contact student representatives Kathryn Duncan and Julie Thompson for further information about the meeting.